Firms are not permitted to register in a trade
or specialty for which they sub-contract the work.
Performance of all firms is monitored for quality
of workmanship, time, project management, contract management and health
and safety. Unacceptable performance, or failure to respond to invitations
to tender, will be considered just cause for removal of a contractor's name
from the system.
Two or more firms, which are wholly or partially
owned by the same person(s) or parent firm and located in the same general
geographical area, may both apply and be included in the system under the
same trade(s) or specialty(ies), provided that full disclosure of the
interrelationship is made by each firm at the time of application and they
have different business locations. If accepted, such firms will be invited
to tender on an equitable and rotational basis.
As the intent of the system
is to ensure fair competition for each contractor, two or more firms sharing
the same office/place of business and/or having the same telephone number,
and partially or wholly owned by the same person(s) will only be included once
in a particular trade or specialty in the system. The contractor is to provide
on a separate piece of paper, any such relationship between the two firms
that have applied for inclusion into the system.
When filling out the application the contractor is to
provide its business address, this is the place of business, location of the
business telephone and where all courier deliveries (such as plans,
specifications and addenda) are to be made. The mailing address is the
location to which PWGSC will send all correspondence. It may be the same as
the business address.
Firms must provide details of three contracts
completed during the past three years for each trade they wish to
be registered.
The following text describes the impact of not responding or
declining an invitation to bid.
If a firm is repeatedly non-responsive or declines to bid, a system
generated response is triggered after the requisition has been awarded
to one of the bidders. The responses are tracked over a 24 months period
as described below.
No Response
Number of "No Responses" within previous 24 months
SELECT Generated Action
(occurs after a requisition has been awarded)
One
The first time, there is no penalty
Two
The second time, the firm will be issued a warning letter
Three
The third time, the firm will be suspended for three (3) months after
which they will automatically be reactivated
Four
The fourth time, the firm will receive a one (1) year suspension, after
which they will have to apply to be reinstated.
Declined to Bid
Number of "Declined to Bid" within previous 24 months
SELECT Generated Action
(occurs after a requisition has been awarded)
One
The first time, there is no penalty
Two
The second time, there is no penalty
Three
The third time, the firm will be issued a warning letter
Four
The fourth time, there is no penalty
Five
The fifth time, the firm will be suspended for three (3) months after
which they will automatically be reinstated
Six
The sixth time, the firm will receive a one (1) year suspension, after
which they will have to apply to be reinstated.
